From scan to report: the features that work today

Only working features are listed here. Features that depend on your plan are marked separately; the pricing table on the home page shows which plan includes them.

What happens in a scan

The moment staff scan a QR code, the server checks four things. The order is the same on every scan.

The code matches a checkpoint
If the code does not match an active checkpoint of the staff member’s company, no record is created and the staff member gets an “Invalid QR” warning.
Location is checked
If the checkpoint has coordinates and a radius, the device’s location is compared: verified, out of range (with the distance) or no location. Out-of-range and no-location scans are not rejected, they are flagged.
Duplicates are checked
If the same staff member scans the same checkpoint again within 5 minutes, no second record is created. A scan resent because of a network drop also stays a single record.
The record is written
Staff, checkpoint, time and location status appear in the panel. Staff can add a note to a scan if they want.

A phone is all you need in the field

The field screen runs in the browser; there is no separate app to install, and it can be added to the home screen. Camera permission is required, and browsers only open the camera over an https connection.

Staff login
Staff log in with their own code and password. Passwords are stored only as a one-way hash.
Offline scanning
In places with weak coverage, such as basements, car parks and elevator shafts, the scan waits on the device and is sent in order once the connection returns.
Incident reporting
Staff report an incident with a title, description, severity (low, normal, high, critical), photo and location.
Manual entry
If the manager allows it, staff log a patrol by picking a checkpoint from a list instead of using the camera. The permission is switched on or off per staff member (plan feature).

Management from the center

The customer panel manages the staff, checkpoints and records of a single company; no other company’s data is visible.

Staff

Add staff and set them active or inactive. Every staff member has a code; mobile login uses this code.

Projects and checkpoints

Link checkpoints to projects. If you like, enter coordinates and a verification radius for each checkpoint.

QR generation and printing

A QR code is generated for each checkpoint. Bulk printing and your own logo on the printout are plan features.

Patrol records

Filter by date, staff, project and checkpoint. Each record shows its location status: verified, out of range or no location.

Incidents

See incidents from the field with their photo and location; update the status to open, under review or closed.

Notifications and support

In-panel notifications are in every plan; email and support requests are a plan feature.

Plan feature

Reports and sharing

The report screen gives summary counts and a chart for the date range and project you select. The chart’s data also appears on the same page as a table.

Feature	What it does	Scope
Summary report	Total, today’s and monthly patrol counts; number of active staff and checkpoints.	Every plan
Staff report	Shows how many patrols each staff member completed and who had none.	Plan feature
Checkpoint report	Scan counts per checkpoint.	Plan feature
PDF and Excel	Downloads the report as a file.	Plan feature
Email delivery	Sends the report from the panel to an email address.	Plan feature

Account and access

The full list of measures and their limits is on the security and compliance page.

Three separate logins

Admins, customers and staff each log in from their own address; sessions never mix.

Two-step verification

A second step with an authenticator app can be enabled on the customer account; it is in every plan.

Login attempt limit

Repeated failed attempts are blocked for a while.

See the panel on your own operation

In the demo call we set up the panel with you, based on your number of checkpoints and staff.

Request a demo 0850 840 68 58